Privacy Policy
Effective Date: June 20th, 2025
This Privacy Policy describes Prometheus AI's approach to privacy and provides information about how Prometheus AI collects, uses, processes, and discloses personal information in connection with our AI-powered O-1 visa application assistance platform.
If you have questions about this Privacy Policy or would like to exercise any of your privacy rights, you can use our online Privacy Form, or you may contact us at privacy@getprometheus.ai.
What This Privacy Policy Covers
This Privacy Policy describes how Prometheus AI ("Prometheus," "we," "us," or "our") uses personal information in connection with our AI-powered O-1 visa application platform, including our website getprometheus.ai, mobile applications, and related services.
Activities not covered by this Privacy Policy include:
- Personal information that may be collected or used by third-party websites when you click on external links found on our platform
- Personal information collected and used in connection with Prometheus AI's employment activities, including activities related to job applicants
- Information practices of immigration attorneys or law firms that you may be connected with through our platform (which are governed by their own privacy policies and professional obligations)
Prometheus AI's Approach to Privacy
Prometheus AI takes your privacy seriously and understands the sensitive nature of immigration-related information. We are committed to protecting your personal information and ensuring it is only used consistent with this Privacy Policy. We apply privacy-by-design principles in building our products and maintain dedicated security measures to keep your personal information safe and properly handled.
The Personal Information We Collect
The specific information we collect depends on how you interact with our platform. Prometheus AI may collect the following categories of personal information:
- Identifiers: Real names, nicknames, postal addresses, email addresses, phone numbers, online identifiers, Internet Protocol addresses, and account credentials.
- Professional and Educational Information: Employment history, job titles, salary information, educational background, professional certifications, awards and achievements, publications, speaking engagements, professional affiliations, and career accomplishments.
- Document Content: Content from uploaded documents including resumes, recommendation letters, employment verification letters, financial statements, tax documents, academic transcripts, certificates, awards documentation, published works, and other supporting materials for O-1 visa applications.
- Financial Information: Salary history, income documentation, tax information, and other financial details relevant to O-1 visa eligibility assessment.
- Biometric Information: Digital signatures and document verification data used to authenticate uploaded materials.
- Internet and Device Information: Browsing history on our platform, search activity, device information, browser settings, operating system details, referring/exit pages, clickstream data, and interaction patterns with our website and applications.
- Geolocation Information: Information about your current location, residence, and work locations as relevant to your O-1 visa application.
- Publicly Available Information: Information gathered from publicly accessible sources such as professional websites, social media profiles, published articles, press releases, company websites, professional directories, and other public records that may support your O-1 visa application.
- Communication Information: Records of your communications with us, including chat logs, email correspondence, and phone call recordings (where permitted by law).
How We Collect Personal Information
- Direct Collection: Information you provide when creating an account, uploading documents, completing forms, using chat features, or communicating with our support team.
- Document Uploads: Content extracted from documents you upload to our platform, including PDFs, DOCX, and TXT files with verified signatures. All files are scanned for malicious content and validated before processing.
- Web Scraping and Public Sources: With your explicit consent and confirmation, we may collect publicly available information about you from professional websites, social media, news articles, academic publications, and other public sources to enhance our analysis of your O-1 visa eligibility.
- Technology and Analytics: Information collected through cookies, web beacons, and similar technologies when you interact with our platform, including usage patterns and performance data.
- Third-Party Integrations: Information from our technology partners, including Supabase (our secure database provider), authentication services, and document verification tools.
How We Use Personal Information
- O-1 Visa Application Analysis
- Analyzing your qualifications against O-1 visa criteria
- Identifying strengths and gaps in your application materials
- Providing personalized recommendations for improving your application
- Generating application strategies and guidance
- Document Processing and Verification
- Scanning and validating uploaded documents
- Extracting relevant information from your materials
- Organizing and structuring application documents
- Verifying document authenticity and signatures
- AI-Powered Matching and Recommendations
- Matching you with qualified immigration attorneys based on your specific needs
- Providing personalized legal referrals
- Generating customized application strategies
- Platform Operations and Security
- Maintaining and improving our platform functionality
- Ensuring system security and preventing fraud
- Providing customer support and technical assistance
- Monitoring for suspicious activities
- Product Development and Improvement
- Enhancing our AI algorithms and recommendation systems
- Developing new features and services
- Conducting analytics to improve user experience
- Training machine learning models (using aggregated, anonymized data only)
- Legal Compliance
- Meeting our legal obligations and regulatory requirements
- Responding to legal requests and government inquiries
- Maintaining records as required by law
Data Security and Encryption
All personal information and uploaded documents are encrypted both in transit and at rest. We utilize industry-standard security measures including:
- End-to-end encryption for all document uploads
- Secure storage through our partnership with Supabase
- Regular security audits and vulnerability assessments
- Multi-factor authentication for account access
- Strict access controls and employee training
How We Share Personal Information
Prometheus AI is committed to not sharing your personal information with third parties except in the following limited circumstances:
- Attorney Referrals: When you choose to be connected with an immigration attorney through our platform, we may share relevant information about your case and qualifications with that attorney to facilitate the referral. Any such sharing will be done with your explicit consent.
- Service Providers: We may share limited information with trusted service providers who assist us in operating our platform, including:
- Supabase (secure database hosting)
- Document verification services
- Customer support tools
- Analytics platforms (using anonymized data only)
These service providers are contractually bound to protect your information and use it only for providing services to us. - Legal Requirements: We may disclose personal information when required by law, such as in response to a valid subpoena, court order, or other legal process, or to protect our rights, safety, or the safety of others.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will notify you of any such change and your options regarding your personal information.
- With Your Consent: We may share your information in other circumstances with your explicit consent.
Data Retention
We retain your personal information for as long as necessary to:
- Provide our services to you
- Comply with legal obligations
- Resolve disputes
- Enforce our agreements
You may request deletion of your account and associated data at any time, subject to legal and operational requirements.
Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access and Portability: You may request information about what personal data we have collected about you and obtain a copy of that information.
- Correction: You may request that we correct inaccurate personal information about you.
- Deletion: You may request that we delete your personal information, subject to legal and operational limitations.
- Opt-Out: You may opt out of certain uses of your information, including marketing communications and non-essential data processing.
- Confirmation of Web Scraped Information: Before using any publicly available information we collect about you, we will present it to you for confirmation that it relates to you and obtain your consent for its use.
How to Exercise Your Rights
To exercise any of these rights, please:
We will respond to your request within the timeframes required by applicable law.
International Data Transfers
If you are located outside the United States, please note that your information may be transferred to and processed in the United States, where our servers are located. We ensure appropriate safeguards are in place for such transfers.
Children's Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. We will notify you of material changes by posting the updated policy on our website and updating the effective date. We encourage you to review this policy regularly.
Contact Information
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Email: privacy@getprometheus.ai
Privacy Form
This Privacy Policy was last updated on June 20th, 2025.